I love the feeling of a brand new app. I actually enjoy figuring out all the ins and outs of new software. Then there are some apps that are so much a part of what our team does daily that it seems like we couldn’t function without them. So here is a list of 4 Apps Our Church Team Uses Every Day at Greenwood in the Summer of 2018.

4 apps our church team uses every day

  1. SlackAbout 2 years we converted to using Slack for all of our work communication. Now that we have more than 10 full-time employees we can’t imagine going without it. What makes it so helpful is that you can put certain types of messages in certain threads. For example, anything related to Sunday Morning goes in our Sunday Morning thread. That thread only contains people who need to know that information. So, the assistants are not included in that thread because knowing how many baptisms there are in each service does not affect them. But it does affect the Worship Pastor. We also have a “general” thread that includes all employees and tends to function as our group humor thread. We require employees to have notifications turned on for slack, and require them to respond when needed.
  2. Dropbox – Odds are good that you are using this one. But if you aren’t, you quickly see why this is included in the list of apps our church team uses every day. We use it to quickly share files amongst users and groups of users. For example, our social media team and photographers all have access to a folder called (you guessed it) “social media team.” We use the folder as a landing place for all new photos from the weekend or events, so that the people who post social media messages can use the latest photos. We also have a spreadsheet in this folder that only certain users can change (it’s got a password). The spreadsheet is called “communication plan” and details when and what events need to be communicated on each channel (e.g. facebook). If nothing is specified on a day, then the social media team sticks to the agreed upon schedule.
  3. 8×8 – This is our phone system, but many of us use it as an app on our iPhone. Using the app keeps us from being tied to a physical phone in our office. We can place or receive calls from our church phone at any location. All we need to do is be logged into the app.
  4. Church Management Software – We currently use Planning Center. It allows us to keep up with communication workflows. Since they have several iPhone apps, I’ve included it in the list of apps our church team uses every day. For example, one assistant is in charge of inputting information from any connection cards that were turned in on Sunday. Then she places those people into a workflow such as “baptism.” By using the workflow in the software we can keep track of where the person is in the process. You can see if they have had a meeting about baptism yet or not. You can see if they have agreed on a date for baptism or not, etc. This is helpful for when we hear a story like “no one ever contacted me and I’ve turned in a card 3 times.”8×8 – This is our phone system, but many of us use it as an app on our iPhone. Using the app keeps us from being tied to a physical phone in our office. We can place or receive calls from our church phone at any location. All we need to do is be logged into the app.

Conclusions about Apps

Now those are the Top 4 Apps Our Church Team Uses Every Day. I’m going to throw in a bonus app that helps me keep things organized so that I don’t forget to take care of a task. Microsoft To-Do is now my daily task list organizer. They bought Wunderlist and killed it, so I’ve moved on to its replacement.

If I left off one of your favorites, please let me know in the comments below! As always, if you are in the DFW area let’s get coffee!! You can contact me here. I usually respond within 24hrs. You might also enjoy my post: Sunday Morning Tech Checklist.

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